When you start planning your golf trip can make a big difference in the experience

Planning a golf trip is one of the most rewarding experiences for any group leader but timing is everything. Whether you’re organizing a buddies’ getaway, an annual golf outing, or a corporate retreat, knowing when to research, plan, and book makes all the difference. At Virginia Golf Vacations, we make that process simple so you can focus on what matters most: the golf and time together.

Why Booking Early Matters

In popular Virginia golf destinations like Williamsburg, Virginia Beach, and Charlottesville, spring and fall tee sheets fill up quickly. The most desirable morning tee times, between 8:00 a.m. and 10:00 a.m., often sell out months in advance. The same goes for preferred lodging near top courses and attractions.

Booking early ensures you get:

• Prime tee times and course rotations
• Better room selections and rates
• Time to collect payments and finalize details stress-free

For groups that plan ahead, the reward is simple — better golf, better prices, and less stress.

Ideal Timelines for Different Group Sizes

Groups of 4–12 Golfers

If your group falls in this range, start researching your golf trip 120 days in advance and try to book about 90 days out. At this point, most golf courses still have flexible tee sheet options, and hotels offer some of their best early-season rates.

Golfing in May or October? Those months are peak season in Virginia. Booking three months in advance almost guarantees the best mix of tee times and lodging rates.

Groups Larger Than 12 Golfers

Once your group grows beyond 12, getting tee times back to back gets more difficult. You’ll want to start planning at least 9 months in advance and book no later than 6 months out.

The same goes for lodging — villas, condos, and multi-bedroom rentals often sell out early. By booking ahead, you’ll have access to the best resort-style options before they’re gone.

How Virginia Golf Vacations Makes It Easy

Without help, coordinating golf trips for a group can feel like a full-time job, collecting quotes, managing payments, and keeping everyone informed. That’s where Virginia Golf Vacations steps in.

When you submit a trip request, your inquiry is automatically assigned to one of our experienced golf travel specialists. They’ll:

1. Customize golf and lodging options for your group size, dates, and budget.
2. Provide easy-to-share trip proposals and pricing options.
3. Handle all booking details once your group decides.
4. Set up individual payment links for each golfer — so you never have to chase payments again.

You’ll work with one point of contact from start to finish, making the process efficient, transparent, and stress-free.

The Smart Group Leader’s Checklist

✅Research destinations and preferred dates early
✅ Submit your trip inquiry 3–9 months in advance (depending on group size)
✅ Review options and finalize your package within 1–2 weeks
✅ Share the quote with your group and send the payment link
✅ Sit back and enjoy the anticipation — your golf trip is booked!

Final Thoughts

Booking your golf trip at the right time can mean the difference between a “good” getaway and a perfect golf experience. By planning early, you’ll secure prime tee times, ideal lodging, and the best overall value for your group.

At Virginia Golf Vacations, we’ve made it our mission to take the guesswork out of group golf planning. From small foursomes to full-scale tournaments, our local expertise and easy booking process ensure every trip runs smoothly.

Ready to start your next golf adventure?
Submit your trip request today at VirginiaGolfVacations.com or call 1-877-806-8163 to get started.