Planning a golf trip as a group leader can be a rewarding experience, but it requires careful attention to detail. Here are the top five things a golf group leader must know before planning the trip:
1. Understand Group Preferences and Skill Levels
- Course Difficulty: Ensure that the courses selected match the skill levels of the group. A mix of challenging and more relaxed courses can cater to everyone.
- Preferences: Determine what the group values most—luxurious accommodations, dining options, course prestige, or budget-friendly options.
2. Budgeting and Cost Management
- Total Costs: Be clear about the total cost of the trip, including accommodations, green fees, transportation, meals, and any extras.
- Payment Deadlines: Establish deadlines for payments and decide whether the group will pay individually or through a pooled fund.
3. Course and Tee Time Reservations
- Book in Advance: Popular courses can fill up quickly, especially in peak seasons. Secure tee times well in advance.
- Group Size Limits: Some courses may have limits on the number of players in a group or require a minimum number of players to qualify for group rates.
4. Accommodation Logistics
- Proximity to Courses: Choose accommodations that are conveniently located near the courses you’ll be playing.
- Room Arrangements: Coordinate rooming preferences, including who shares with whom, and the type of rooms (single, double, suites).
5. Transportation and Travel Plans
- On-Ground Transportation: Arrange for rental vehicles or shuttle services to and from the golf courses, ensuring they accommodate the group’s size.
- Travel Time: Account for travel time between the airport, hotel, and golf courses, and ensure everyone’s flights or other travel arrangements align with the schedule.
Fortunately for our group leaders Virginia Golf Vacations can easily and affordably handle these items or quickly directly you to options that will accommodate transportation needs which we do not cover.